PA to headteacher - Aspire People Limited : Job Details

The headteacher's personal assistant is responsible for:* Ensuring that the headteacher is fully supported in all aspects of her/his work including confidential matters.* Managing the school's office, secretarial and administrative functions, assisting as required.* Advising on compliance with legislation and guidance, for example, DfE, data protection,* Freedom of Information Act, GDPR, school governance.* The line management of a number of staff falling under her/his remit including their induction,* training and performance management.* Supporting and encouraging the school's ethos and its objectives, policies and procedures.Job specification* Establish and maintain good relationships with all students, parents/carers, colleagues, suppliers, contractors and other professionals.* Provide efficient administration and secretarial assistance to the headteacher.* Manage the headteacher's diary and time including booking appointments, acting as the 'gatekeeper', receiving visitors, providing preparatory support and making travel arrangements.* Open, sort and distribute headteacher's mail including electronic mail, advising on any urgent matters.* Organise meetings, conferences and events (internal and external) on behalf of the* headteacher, including refreshments and taking minutes as required.* Maintain a file of all school policies, advising the headteacher when they are due for review and/or are due to be updated due to changes in legislation/guidance.* Maintain accurate records of senior leadership team (SLT) and staff meetings, distributing agendas, minutes and other relevant documentation as required.* Liaise as required with governors, staff (teaching and support), students and parents/carers on behalf of the headteacher.* Liaise with professional bodies, outside agencies, other schools and organisations etc, and attend to queries as required by the headteacher.* Assist in investigations and casework, for example disciplinary, as required by the headteacher.* Co-ordinate advertising and articles relating to the school in educational publications, the local and national press.* On behalf of the headteacher, liaise with outside agencies on ad hoc projects involving marketing, designing and printing school-related publications.* Develop, implement and review administrative procedures and systems putting in place necessary management controls, for example, ensuring required documentation is obtained in order to action changes legally.* Oversee and be responsible for the circulation of incoming mail and outgoing post including governors' mailings, taking appropriate action as necessary.* Act as the point of contact in relation to any complaints received, referring matters to appropriate members of staff when required.* Oversee the maintaining and updating of information held on school system(s) including student and staff records, emergency contacts, data required for the completion of returns, for example, for the DfE.* Assist in the collation and preparation of statistics, management information and reports as required by the headteacher, the governors, auditors, the local authority (LA), and the DfE.* Co-ordinate the collection, entry and extraction of data required to complete statutory returns.* Assist in transferring data safely when information system(s) are introduced and/or changed.* Assist in the setting up and maintaining of archive files and historical data.* Co-ordinate the annual student photograph session/s ensuring information system(s) are updated as required.* Contribute to the evaluation and development of administrative systems and procedures.* Report technical faults relating to the school system(s) and equipment to the ICT technician(s) to ensure that they are efficiently resolved.To be able to be considered for these amazing positions, applicants must either have a DBS that is on the update service or be willing to pay £47.50 for a new oneAspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.