Part Time Office Administrator - Hales Group Limited : Job Details

Job Title: Part-Time Office Administrator Location: Hemel Hempstead (Industrial aera)Salary: £25,000 - £30,000 pro rata (DOE) Hours: 20-25 hours per week (flexible schedule) Benefits:

• 25 days holiday plus bank holidays (pro rata)
• Extra day off for your birthday (pro rata)
• Potential for progression within the business

 Potential for Growth: This part-time role offers the potential to transition into a full-time position in the future, with opportunities for career progression, including the possibility of stepping into an Office Manager role.Job Description:As a Part-Time Office Administrator, you will be responsible for various administrative, accounts, and goods receiving & dispatch duties, ensuring the smooth day-to-day running of office operations. This role requires excellent organisational skills, the ability to multitask effectively, and the capacity to work both independently and as part of a team.Key Responsibilities:

• Act as the receptionist, greeting visitors and managing deliveries.
• Provide telephone and customer service support by handling enquiries, messages, and logging customer call notes into the CRM.
• Oversee office supplies, including stationery, consumables, and packaging.
• Conduct scheduled maintenance checks and inform management of any required actions.
• Maintain and update log sheets for sales invoices.
• Input sales invoices into the CRM, ensuring accurate customer details.
• Maintain up-to-date customer accounts (Payable) contacts in SuperOffice.
• Create aged debt reports and inform management of overdue accounts.
• Follow up on overdue invoices and prepare/distribute statements.
• Organise and file purchase invoices, logging them into the CRM.
• Compile aged creditor reports for management review.
• Log expenses into the CRM and file them appropriately.
• Act as the designated First Aider.
• Manage utility suppliers (Gas, Electric, Water) and submit meter readings as needed.

 Office Administrator Requirements:

• Previous experience in an administrative role is preferred.
• Familiarity with office software and CRM systems.
• Strong organisational and multitasking abilities.
• Excellent communication and customer service skills.
• Ability to work independently and collaboratively as part of a team.
• Basic understanding of health and safety regulations.

 This part-time role offers flexibility, making it ideal for those seeking a balanced work schedule while contributing to a busy office environment.