Payroll and Finance Administrator - Gray Healthcare : Job Details

Why choose Gray Healthcare? 

We know there are plenty of opportunities out there, why should you apply to us? 

Gray Healthcare is the UK's leading specialist provider of individually tailored community-based support. Here at Gray Healthcare, we believe that no person should remain in an acute or long stay hospital environment for a day longer than is necessary. We do not discriminate with risk history; we work beyond the label and prioritise the individual and their right to live in the community. 

The Central Support office in Wavertree, where you will be based full time, is a fun place to work.  You will be heard, all ideas are welcomed and given consideration. Bring your experience and wisdom with you, we don't want robots working here! 

The Ideal Candidate

We are looking for someone who is a flexible team player.   We know everyone says that but we really do!!!

Pitch in and help out your colleagues is the name of the game here, it makes the dream work. 

We are looking for someone who has proven experience in Payroll.  With expert knowledge of Income Tax, National Insurance, SSP and SMP and also have the ability to calculate Gross to Net manually.

We use Oracle Net Suite accounting software and we'd love it if you had too but we will train you if not.

A lot of the payroll is Excel based so we need someone who is very confident in this spreadsheet program. Downloading data from one system, formatting it, analysing it and then uploading it in the correct format to the payroll system.

We would like to see that you are committed to your career and personal development and ideally you'll have a Payroll qualification.

Main Responsibilities

• Own the completion of the company’s payroll routines and payroll cycles.
• Ensure all aspects of payroll are completed to meet relevant ethical, regulatory compliance and legal standards, having due regard for the policies and processes of the organisation, as well as legislative payroll practices.
• Maintain payroll information by collecting, calculating, and entering data.
• Input pension amendments, process auto enrolment and submissions to the external pension provider (Legal & General)
• Calculate statutory payments such as SSP, SPP and SMP and deal with Attachment of Earnings
• Processing of P11D returns, tax code changes, P45, and RTI submissions.
• Answer staff questions about salary, deductions, attendance, time records, as well as dealing with pension queries.
• Liaison with various external agencies such as HMRC and pension provider.
• Ensure employee confidence through protection of payroll operations, keeping information confidential.
• New entrant and leaver procedures to be completed to meet payroll deadlines.
• Produce monthly, supplemental reports, and ad-hoc analysis to agreed deadlines, including reconciliation of payroll balance sheet accounts such as Pension Control Account, Net Pay control etc.
• Undertake all integrity and audit checks to ensure information received from operational, clinical and central teams are authorised, accurate and completed within the deadlines.
• Maintain key stakeholder management, establish and maintain effective working relationships both internally and externally, contributing subject matter expertise in organisational development and company service’s evaluation.
• Provide support to the Financial Controller in the achievement of the team and organisation’s strategic projects
• Monthly accounts receivable run and all associated debt collection when required 
• Monthly accounts receivable accrual and reporting schedule
• Weekly cash top ups to the package prepaid debit cards and weekly reconciliation
• Processing monthly and ad hoc expense runs 
• Provide additional support and/or cover for other administrative and operational tasks within the Finance team subject to critical business need.