Payroll & HR Coordinator - James Gray Associates : Job Details

Title: Payroll & HR CoordinatorLocation: ManchesterContract: Full-Time | PermanentSalary: £30,000Hybrid: Friday from home  We are seeking a detail-oriented and proactive Payroll & HR Coordinator to join a team based in Manchester. This role supports both the HR and Payroll functions, ensuring efficient processes and adherence to service level agreements (SLAs). You will play a key role in maintaining compliance, supporting recruitment, and managing payroll activities while providing exceptional service to employees and stakeholders.  Key Responsibilities: Payroll Management

• Collate and enter payroll data, including new starters, leavers, absences, and adjustments.
• Reconcile payroll and pension data, ensuring accuracy and compliance.
• Assist with end-of-month and year-end payroll reporting.
• Address payroll-related inquiries, escalating as required.

HR Administration

• Maintain and update HR and payroll trackers, ensuring all records are accurate.
• Handle reference requests for former employees and oversee new policy rollouts.
• Administer annual leave processes, maternity documentation, and contract amendments.
• Record and escalate absence issues in line with company policies.

Recruitment & Onboarding

• Advertise vacancies, manage applications, and shortlist candidates for interviews.
• Facilitate new starter processes, including right-to-work checks, contract preparation, and onboarding documentation.
• Regularly update recruitment activity reports.

Employee Relations (ER)

• Provide first-line HR support, addressing queries and offering up-to-date advice aligned with employment law.
• Support managers with performance management processes and disciplinary or grievance meetings.
• Maintain accurate records of case management, including meeting notes and correspondence.

General Administration

• Manage filing, scanning, and archiving of personnel documents.
• Answer and direct phone calls, providing support during busy periods.
• Assist with ad hoc projects and contribute to process improvement initiatives.

  Role Requirements: 

• Proficiency in Microsoft Office, especially Excel and Word.
• Working knowledge of HR and payroll systems; experience with Sage 50 is a plus.
• Familiarity with employment law and HR best practices.
• At least 2 years of experience in a similar HR and payroll role.
• Experience in retail HR is desirable but not essential.
• Excellent administrative and data entry skills with high attention to detail.
• Strong interpersonal and communication skills, both written and verbal.
• Proven ability to manage workloads, meet deadlines, and work under pressure.
• Friendly, approachable, and supportive team player.
• Highly organised, trustworthy, and able to handle confidential information.
• Flexible and proactive with a “can-do” attitude.

  Apply now to this Payroll & HR Coordinator position to help drive our HR and Payroll functions forward!    JGA Recruitment Group Ltd ("We") are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.We are also committed to protecting and respecting your privacy. We are a specialist Payroll and HR recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business).These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.