Permanent Senior Administrator - Office Angels : Job Details

*Accounts & Payroll experience required for this role*

Are you an organised and detail-oriented individual with a knack for managing office operations? Are you looking for an exciting opportunity in the architecture industry? Our client, a leading architecture firm, is seeking an experienced Senior Administrator to join their team. In this role, you will be responsible for ensuring smooth day-to-day office functioning and supporting the team in various administrative tasks.

Why join our client's team?

• Small friendly team: Work alongside a close-knit group of professionals who value teamwork and collaboration.
• Quirky office: Enjoy a creative and inspiring work environment that reflects the unique culture of our client's organisation.
• Parking permit: Take advantage of a convenient parking permit to make your commute hassle-free.
• Competitive salary: £27,000- £35,000 depending on experience
• Hours: Monday - Friday 38.5 (can be flexible on hours)
• Location: Outskirts of Newcastle City Centre

Your key Administrative responsibilities will include:

• Office maintenance: Oversee the upkeep and cleanliness of the office space.
• Purchasing: Manage office supplies, stationery, and parking permits procurement.
• Office systems: Coordinate phones, mobiles, printers, and IT systems with the support of IT professionals.
• Company policies and handbooks: Ensure compliance with company policies and maintain employee handbooks.
• Holiday/sick records: Maintain accurate records of employee time off.
• Practise membership management: Assist in managing memberships and subscriptions.
• Company insurances: Coordinate insurance policies and maintain records.
• Health & Safety system management: Oversee Health & Safety protocols and maintain related records.
• Document formatting: Create and format documents as needed.
• Supporting the team: Book meeting rooms, assist with event planning, and provide general support to the team.
• HR/legal support: Working alongside the company solicitor on various HR and legal matters, including recruitment, interviewing schedules, and GDPR compliance.
• GDPR records: Maintain records and ensure compliance with GDPR regulations.

In addition to the above, your skills in finance, accounts, and payroll will also be utilised.

Accounts responsibilities:

• Daily transactions: Manage company bank transactions and allocate them to correct ledgers.
• Monthly/quarterly journals: Prepare payroll and car lease VAT journals.
• Invoicing: Handle invoice preparation and issuance.
• Credit control: Assist in managing credit and collections.
• Expenses: Process company/director receipts and staff mileage.
• Payments: Facilitate payments to suppliers and consultants.
• VAT reports: Compile and submit VAT reports.
• Assisting with Corporation Tax filing: Provide support for tax filing processes.

Payroll responsibilities:

• Monthly payroll: Process payroll for 14 employees.
• Reporting: Complete and submit payroll reports accurately.
• PAYE payments: Ensure timely PAYE payments.
• New starters/leavers: Manage payroll for new hires and handle employee departures.
• Year-end process: Assist in the year-end payroll process.

Join our client's team and take on a role where every day brings exciting new opportunities. Apply now!

If you have any questions regarding the role please call Office Angels Newcastle on . Due to the volume of applications we receive we are unable to provide individual feedback.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.