Personal Assistant - Hays Specialist Recruitment Limited : Job Details

Your new companyMy client is based in Laindon, Essex, in a purpose-built design, engineering and headquarters building with 70 employees at this site.Most of the business is the design, manufacture and assembly of filling and packaging lines for aerosols, with a high proportion of them being used in the pharmaceutical and cosmetic industries.Your new roleThey are looking to appoint a Personal Assistant to the Managing Director to work in their administration department at their headquarters in Laindon, Essex.This role directly reports to the MD and requires knowledge, experience, and soft skills to provide high-level support.This role requires flexibility, excellent organisational skills, and the ability to handle multiple tasks simultaneously as duties may vary.On-site: Monday - FridayTypical Duties- Ensure the smooth operation of daily activities- Telephone communication, using TEAMS telephone system- Administrative support, calendar management, organising and maintaining appointments, meetings, and travel plans- Meeting coordination, scheduling, preparing agendas and minutes- Typing correspondence and documents- Booking, planning and coordinating travel logistics, including flights, accommodations, transportation, and itineraries- Management expenses, handling all related expenses, including reconciling receipts and preparing expense submissions.- Handling sensitive information with discretion and confidentiality- Managing personal tasks such as making appointments, running errands, and handling personal correspondence.- Planning and organising corporate and personal events, meetings, and conferences as needed- Liaising with stakeholders- Office administration- Any other ad hoc duties that may ariseWhat you'll need to succeedPersonal Attributes- Requires a high level of confidentiality, discretion and trustworthiness- Confident in managing responsibilities- Takes initiative with confidence- Excellent interpersonal and communication skills, enabling effective interaction with stakeholders.- Willing to listen and respond well to feedback- Adaptable, actively embraces change- To be able to work individually and as part of a team- Keen attention to detail, ensuring accuracy in document preparation and scheduling tasks.Knowledge and Experience- Several years of experience in an administrative or executive assistant role- Applicant must be numerate and have good written and verbal communication skills- Understanding of office operations, including administrative procedures, filing systems, and office software (Microsoft Office 365, especially Word)- Confidence in producing correspondence and documents- Relevant training or qualifications- Good touch-typing speed required- Time management, ability to prioritise tasks effectively, ensuring deadlines are met and time is used efficientlyWhat you'll get in returnThe successful applicant will be eligible for a pension scheme and generous other benefits. The salary will be commensurate with qualifications and experience.What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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