Personal Assistant - Pertemps Scotland : Job Details

Role: Personal Assistant (PA)Location: Edinburgh, EH2Hours: Monday to Friday, 9:15 AM - 1:00 PM and 2:15 PM - 5:30 PMPay: £19.23 per hourStarting: ASAP (Approx. 3 months with potential for extension)We are seeking an experienced and highly organized Personal Assistant (PA) to support our client's directors and ensure the smooth running of daily business operations.Key Responsibilities:

• Maintain action lists and progress records, ensuring directors have sufficient time to complete required tasks.
• Provide audio and copy typing of correspondence, documents, and reports.
• Manage the filing and retrieval of paper and electronic documents/emails, organized by entity and project.
• Keep accurate business records and maintain the company's central address books, codes, and passwords.
• Triage incoming post, draft responses, and escalate delays, when necessary, while maintaining confidentiality.
• Liaise with solicitors and other professionals on behalf of the directors.
• Provide accounting support, including preparing information for finance to send rent/service charge demands, processing expense recharges, and chasing debts.
• Maintain a library of reports and assist with mailings such as annual accounts to shareholders and non-shareholders.
• Diary and event management, including organizing and attending meetings such as the AGM and Christmas lunch.
• Assist with purchasing and accepting deliveries, and handle office consumables as needed.
• Provide cover for other PAs, including answering telephones, managing diaries, and assisting with outgoing post.
• Help prepare meeting rooms, welcome visitors, and handle other ad hoc office tasks such as making tea/coffee and arranging lunches.

Skills and Qualifications:

• Proven experience as a Personal Assistant or in a similar administrative role.
• Strong organizational skills with the ability to multi-task and manage time effectively.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite and confident handling electronic and paper records.
• Ability to maintain confidentiality and act on your own initiative.
• Experience in diary management, event planning, and working with solicitors/finance teams is desirable.

If you're a proactive and detail-oriented professional looking for a varied role in a dynamic environment, we encourage you to apply!