Personal Assistant - Reed : Job Details

REED Ipswich Business Support  are recruiting  for  a highly organised and efficient Personal Assistant to support our client based in Woodbridge. 

• Annual Salary: £33,000 - £38,000
• Job Type: Full-time

The role will be to support the Managing Director of the business.  The ideal candidate will be adept at managing a variety of tasks ranging from administrative duties to project management, ensuring the smooth operation of the MD’s schedule and responsibilities.Day to Day of the role:

• Maintain the Managing Director’s diary and coordinate meetings.
• Manage payroll system and employee benefits, including contracts and letters.
• Prepare quarterly VAT figures and create monthly briefings in PowerPoint.
• Work closely with the Accounts Assistant to manage online payments.
• Handle the Managing Director’s monthly admin, including credit card bills and expenses.
• Organise quarterly Management meetings and take minutes.
• Prepare paperwork for Board meetings and update company forms.
• Set up PCs and phones for new employees and manage company IT issues through third-party subcontractors.
• Manage confidential paperwork for shareholders and Directors.
• Run multiple projects as required, which could range from legal and financial tasks to IT security and presentation creation.

Required Skills & Qualifications:

• 5 x GCSEs, grades A-C, ideally in mathematical or science subjects (or international equivalent qualifications).
• Proven administrative skills and experience working with confidential information.
• Proficiency in MS Office to an intermediate level.
• Strong organising and planning skills.
• Ability to research subjects and report findings.
• An enquiring mind and the ability to press others for information.
• Available to take up the position within 3 months.

Desirable:

• Ability to learn new software packages.
• Above-average understanding of IT.
• Experience assisting with legal and financial tasks.
• Experience managing multiple projects and payroll.

Benefits:

• Competitive salary within the stated range.
• Opportunity to work closely with senior management and impact the business.
• Exposure to a variety of tasks and projects that will enhance your skills.
• A dynamic and supportive work environment.

To apply for the Personal Assistant position, please submit your CV detailing your relevant experience.