Personal Assistant - Connect2Kent : Job Details

About Us

Connect2Kent provides a managed service across all sectors providing temporary, contract and interim opportunities into Kent County Council. Our service is built on our values of ethical, trustworthy, and caring, and our profits are returned to our Local Authority shareholders.

About the Role - Business Support Officer

To provide an effective and coordinated personal assistant/executive support service to the Corporate Director, Adult Social Care and Health, enabling them to deliver their duties in a high-level and pressurised environment.

What is the day-to-day of the role:

• Manage and organise the Corporate Director's complex diary appointments, ensuring attendance at meeting and availability of necessary documents.
• Handle sensitive data with complete confidentiality, managing correspondence and incoming calls within acceptable timescales.
• Take minutes of meetings, ensuring follow-up actions are completed and information is promptly distributed.
• Act as the first point of contact for the Corporate Director's office, handling queries and taking appropriate action.
• Research, coordinate, and maintain information from various sources, providing access to key data and essential information.
• Devise and oversee administrative tracking systems to ensure timely completion of actions and deadlines.
• Plan, organise and coordinate internal and external meetings, including preparing itineraries, arranging speakers, and overseeing the smooth running of events.
• Assist with other tasks as requested and as appropriate.

Required Skills and Qualification

• Experience of working for a senior manager
• Experience of drafting correspondence
• Secretarial/Business Administration qualification at NVQ Level 3
• Excellent organisational skills
• Excellent interpersonal skills
• Computer literacy
• Minute taking
• Ability to be assertive and deal with difficult situations and people using professional courage.

Benefits

• No weekend working. 37 hours per week.
• Monday - Friday 09:00-17:00

APPLY NOW!

Connect2Kent is a trading style of Commercial Services Kent LTD - A company wholly owned by Kent County Council. Connect2Kent is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.