Personal Assistant - Kingsgate Recruitment Ltd : Job Details

Office based

Seeking a passionate Personal Assistant with a hustle mentality. A switched on, fearless and organised Assistant who is not afraid to roll up their sleeves and stand out from the crowd. You shall focus on supporting the Managing Director’s business interests and personal / family affairs. By running a tight ship and providing service and support you shall allow him to be more efficient which shall enable him to focus more effectively upon the business and family matters at hand.

My client is a law firm very niche.

As a modern and dynamic firm, we embrace the latest technology and cutting-edge practices in our strive for excellence. We pride ourselves on thorough and robust defence case preparation, working hard to formulate novel points to enable us to articulate powerful and compelling submissions on behalf of those whom we represent.

We are fortunate to benefit from a solid team of talent comprising some of the best Solicitors and Barristers who are eminent within their profession. We are continually developing and are now seeking to expand that team further by the addition of a Personal Assistant.

The successful candidate shall provide comprehensive administrative and secretarial support to the Managing Director who is also the Principal Solicitor. This role also involves providing personal support to the Managing Director, working closely to complete ad-hoc tasks as and when required. The opportunity necessitates a person who is able and prepared to work in a challenging, demanding and extremely fast-paced environment. They must be adaptable, possess the ability to learn and be flexible in many different situations.

Responsibilities shall include but not be limited to: -

• Administrative and secretarial duties and tasks
• Attending client conferences, meetings, preparing minutes / notes
• Analysing information and feedback and implementing solutions
• Answering telephones call and dealing with / screening enquiries
• Arranging accommodation and travel, including personal holidays
• Business and personal research tasks
• Collating and indexing Court bundles and documents
• Calendar and diary management; scheduling appointments and sending reminders
• Communicating with clients and stakeholders within the Criminal Justice System • Copying, printing and scanning documents
• Fact-checking and editing
• Managing Internal and external departments and stakeholders
• Organising and maintaining office systems
• Organising Managing Director’s entire business, personal and professional schedule
• Preparing Expenses
• Preparation and production of business and legal documents, forms, and statements
• Primary point of contact in the absence of Principal
• Provide guidance to junior and temporary secretaries when required to do so
• Undertake departmental system administration

The successful candidate shall have at least five years’ experience in a similar supporting role. They must have excellent computer / IT and organisational skills. They shall be required to have the requisite ability to communicate and liaise with clients and stakeholders within the Criminal Justice System in a confident manner. Furthermore, they should have a full, clean UK driving licence and access to their own vehicle.

• Able to be discreet and tactful
• Ability to work on own initiative and proactively problem solve
• A courteous, friendly, and professional demeanour
• Ability to work under extreme pressure and meet deadlines
• Ability to prioritise and multitask effectively
• Active listening and record keeping skills
• Confident manner with excellent oral and written communication skills
• Excellent administration and organisation skills
• Excellent organisation and people management skills
• Excellent oral and written communication skills
• Excellent customer service
• Excellent research skills
• Flexibility in working hours
• Maintaining strict confidentiality
• Proficient in the use of Microsoft Office Applications and word processing
• Resourceful, trustworthy, and professional support to the team
• Strong command of the English language
• Self-motivated but able to work as a team
• Strong and friendly personality with the ability to manage stakeholders at all levels
• Thorough attention to detail
• Flexible hours
• Pension Scheme
• Annual Leave 38 days including public holidays

If you have been seeking the chance and opportunity to stand out from the crowd, take ownership of a multitude of projects and prove that you have what it takes to dominate this tole, then please apply.