Personal Assistant - GreatFind Recruitment : Job Details

We are seeking an organised, detail-oriented Personal Assistant to support our Managing Director and contribute to the efficient operation of our recruitment business. This is a varied role that requires excellent communication skills, discretion, and the ability to multitask effectively.

Location: Harrow, OnsiteSalary: Competitive, based on experienceJob Type: Full-time, Permanent

Key Responsibilities:

• Executive Support: Manage the MD’s calendar, schedule meetings, and handle correspondence.
• Correspondence Management: Monitor and respond to communications across all platforms, including email, social media, and the company website.
• Office & Supplier Management: Oversee day-to-day office operations, liaise with suppliers, and manage third-party contracts to ensure smooth business operations.
• Client & Candidate Coordination: Handle client and candidate interactions, scheduling interviews and managing queries professionally.
• Resourcing Support: Assist in sourcing candidates through LinkedIn and other recruitment platforms, identifying potential talent for key roles.
• CRM Management: Maintain and update the company’s CRM system, ensuring accurate records of clients, candidates, and job vacancies.
• Timesheet Portal & Payroll Support: Oversee the temporary staff timesheet portal, ensuring timely approvals and processing payments.
• Administrative Support: Prepare reports, presentations, and business documentation as required.
• Event & Travel Arrangements: Organise business travel, conferences, and company events.
• Confidentiality & Discretion: Handle sensitive business information with professionalism and confidentiality.
• Personal Assistance: Occasionally manage personal tasks and arrangements for the Managing Director.

What We’re Looking For:

• Previous experience as a Personal Assistant, Executive Assistant, or similar administrative role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and problem-solving skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience managing communications across multiple platforms (email, social media, website).
• Ability to liaise with suppliers and manage third-party contracts effectively.
• Experience managing CRM systems and ensuring data accuracy.
• Some experience in candidate resourcing through LinkedIn and other recruitment tools would be an advantage.
• Experience handling temporary staff timesheet management and payments is desirable.
• A proactive approach with the ability to work independently and as part of a team.
• Experience in recruitment or a fast-paced business environment is a plus.

Why Join Us?

• A friendly and dynamic work environment.
• Opportunities to grow and develop within the business.
• The chance to work closely with senior leadership in a well-established recruitment agency.

If you’re a motivated and highly organised individual looking for an exciting opportunity to work in a thriving recruitment business, we’d love to hear from you!

Apply today by sending your CV and a brief cover letter.