Personal Assistant / PA / Secretary - AWD online : Job Details

Personal Assistant / PA / Secretary who has good administrative, organisational, time-management and communications skills is required for a well-established and prestigious Farming Estate in Stirling, Scotland

SALARY: Competitive

LOCATION: Stirling, Scotland

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 37.5 Hours per Week, 9am - 5pm Monday to Friday

PLEASE NOTE:You will need a Full Drivers Licence and your own vehicle as the Estate is not accessible by public transport

JOB OVERVIEW

We have a fantastic new job opportunity for a highly organised and proactive Personal Assistant / PA / Secretary to provide comprehensive support to the Chairman.

Working as the Personal Assistant / PA / Secretary you will have a varied workload that requires a meticulous and discreet individual with excellent administrative and interpersonal skills.

As the Personal Assistant / PA / Secretary you will also need to be computer literate with experience using Microsoft Office / 365.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties as the Personal Assistant / PA / Secretary include:

Executive Support

• Manage the Chairman's busy schedule, including diary management, travel arrangements, and meeting coordination

• Prepare and disseminate meeting papers, presentations, and correspondence

• Conduct research and prepare reports on a variety of topics

• Support the Chairman in the development and implementation of new projects and initiatives

Marketing & Events

• Assist with the planning and execution of marketing campaigns and events, including exhibitions and open days

• Build and maintain relationships with key stakeholders, including clients, suppliers, and industry contacts

Estate Management

• Oversee the work of domestic staff, including chefs, gardeners, and housekeepers when required

• Monitor and report on the day-to-day operations of the farm and estate, including maintenance, security, and health & safety

• Liaise with contractors and suppliers as required

General Administration

• Manage office administration, including filing, photocopying, and expense claims

• Maintain accurate records and databases

• Use accounting software to create invoices, reconcile accounts and manage credit control

• Provide general office support as needed

CANDIDATE REQUIREMENTS

• Proven experience as a Personal Assistant / PA / Secretary

• Excellent organisational and time-management skills with the ability to prioritise tasks effectively

• Strong written and verbal communication skills, with meticulous attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Experience using accounting software such as Xero, Sage, QuickBooks or similar

• Excellent research and analytical skills

• Discretion and confidentiality are paramount

• A proactive and problem-solving approach to work

• A professional and personable demeanour

• A full UK driving licence and having your own vehicle is essential due to the rural location

Desirable Skills & Experience:

• Experience in a rural or agricultural setting

• Knowledge of marketing best practices

• Experience in project management

• Experience with property management software

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12975

Full-Time, Permanent Administration Jobs, Careers and Vacancies. Find a new job and work in Stirling, Scotland. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

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