Personal Assistant to HOD and Department Administrator - Robert Walters : Job Details

Our client is seeking a highly organised and proactive individual for the role of Personal Assistant to the Head of Strategy and Department Administrator. This exciting opportunity sits at the heart of their organisation, playing a pivotal role in shaping strategic thinking and corporate prioritisation. The successful candidate will have the chance to work closely with the joint Heads of Strategy, managing their diary and providing administrative support, while also contributing to strategic delivery by offering project management guidance across key projects and initiatives.

• Opportunity to work at the centre of strategic decision-making
• Involvement in high-profile business areas dealing with topical issues
• Supportive yet challenging environment with commitment to personal development

What you'll do:

As a Personal Assistant to the Head of Strategy and Department Administrator, your role will be split between supporting the joint Heads of Strategy through diary management and administrative tasks, as well as contributing towards strategic delivery by working closely with all teams across the department. You will provide vital project management guidance, organisation, and coordination across key projects such as 'Strategy 2025'. Your ability to build effective internal relationships within the division will ensure smooth communications between senior leadership teams across the organisation.

• Provide day-to-day support to the Heads of Department, including complex diary management and inbox management
• Ensure preparation for meetings, timely receipt of meeting papers and sufficient review time for the Heads of Department
• Proactively manage, follow-up and contribute to resolving internal and external actions, ad-hoc issues and queries on behalf of the Heads of Department
• Lead administrative guidance, planning, organisation and coordination across key projects for the Department
• Assist stakeholder engagement initiatives and contribute to department's communication plans
• Identify and assist with continuous improvements to the operations of the department and its programme of work
• Provide secretariat function to strategic meetings, managing agendas, records management and dealing with forward agendas
• Coordinate onboarding for new joiners and leavers

What you bring:

The ideal candidate for this Personal Assistant to Head of Strategy and Department Administrator role will bring proven administration experience along with excellent IT skills. Your ability to multi-task effectively while maintaining attention to detail will be crucial in this role. You should have a knack for delivering outcomes within tight deadlines while juggling conflicting priorities. Your excellent written language skills will be utilised in various aspects of this role from managing correspondence to preparing meeting agendas. Your effective communication skills will be key in establishing and maintaining good working relationships with stakeholders.

• Proven administration experience including strong diary management skills
• Excellent written language and administration skills
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint
• Ability to deliver outcomes to accepted standards within tight deadlines
• Excellent organisational skills with multitasking ability
• Ability to use initiative and exercise sound judgment
• Effective communication skills with good stakeholder relationship management
• Strong team player with exceptional attention to detail

What sets this company apart:

Our client is a leading organisation that values the contribution of each team member in achieving its strategic goals. They offer a supportive yet challenging environment where you can grow both personally and professionally. They are committed to training and personal development, ensuring that every employee has the opportunity to reach their full potential. They also support flexible working arrangements, allowing you to maintain a healthy work-life balance.

What's next:

Ready for an exciting career move? Don't miss this unique opportunity!Apply today by clicking on the link. We look forward to receiving your application!

We are committed to offering an inclusive recruitment experience. If you require accommodations because of disability or health condition, please email: gscemeaedi @ robertwalters.com. This position is being sourced through our Outsourcing service line.