PMO Specialist - eFinancialCareers : Job Details

What the Hiring Manager SaysAt Quilter we never stand still. Our foundations are rooted in our extraordinary expertise, which is trusted by hundreds of thousands of customers, but we have great ambitions to stay one step ahead and make an even greater difference to the people and communities we serve. Our business is transforming, continually modernising and becoming even more customer centric. So if you want to be bold in the pursuit of your ambitions, bring new ideas, and challenge and evolve what we do, it's the perfect time to join us! The Change Management Office oversees the Quilter Change Portfolio working closely with both Project Managers and stakeholders across the business to ensure the portfolio is delivering on the strategic priorities for Quilter within appropriate governance. About the RolePMO Specialist Level 4 Department: Change Location: Southampton or London Contract type: Permanent The Project Specialist supports the governance and control standards for the projects in which they are assigned to . This Project Specialist is responsible for ensuring that the projects they are working on are following appropriate governance and control standards for Change Management within the Quilter Group. The role also ensures that the project is aligned with strategic priorities, facilitates resource forecasting, monitors the quality of data reported and supports the Project Manager with daily activities such as the RAID log, Steering Group Packs, minutes and tracking actions. Key Responsibilities: Project Governance, Standards and Assurance

• Contributes to and maintains the approach and controls to Change Management governance and delivery, including process, tools, methodologies and systems.
• Supports Project Managers to adhere to the Change Management governance framework and delivery methodology and ensures consistency, optimisation and best practice are embedded in Change processes.
• Seeks opportunities for continuous improvement, optimisation and innovation of the Change Management framework and processes informed by an understanding of evolving industry trends.
• Ensures project delivery is aligned to and delivered in accordance with Quilter policy and standards, and community of practice guidelines.
• Supports implementation and ongoing assurance / education of Change standards.

Change and Project Support

• Supports the deployment of the Change Management Framework including associated policy, standards and metrics, providing guidance to stakeholders to ensure effective implementation.
• Provides centralised and consistent support to project teams including subject matter expertise for the Change Management Office processes, tools and methodology.
• Supports the Change Management risk identification, prioritisation and mitigation process ensuring risk and issue management is applied as an integral part of the governance cycle for change management.
• Tracks and monitors risk exceptions to ensure control deviations are identified and mitigating controls are in place.
• Inputs into the development of a metrics based, single source of the truth for Change Management from which to take decisions, including size, scale, cost and risk indicators.
• Reviews, challenges and evaluates activity across programmes / projects ensuring integrity of the overall model is maintained and highlighting where conflicts and contention exist.
• Monitors project / programme progress against key governance milestones, facilitating the management of risks and post project review actions across the change portfolio, escalating significant issues as appropriate.

Management Information (MI) and Reporting

• Inputs into the reporting of integrated plans and milestones.
• Monitors and analyses programme and project information, reporting progress, costs, resources, slippage and highlighting areas of risk and opportunity.
• Provides insightful and meaningful MI and reporting to stakeholders to support decision making across the function.
• Monitors and reports on governance, risk and compliance status.
• Co-ordinates, collates and reports on outcomes from project assurance activities.
• Monitors budgeting and forecasting cycles and ensures costs are accurately tracked.
• Provides portfolio updates and regular communication to key senior stakeholders to ensure support and engagement with the function.

About YouApplications from people with diverse backgrounds enables our inclusive organisation to thrive. If you feel you don't match our job description exactly, why not take a chance on yourself and apply? You could be exactly what this role needs.Knowledge, Skills & Experience:

• Supporting the Change Management Office Manager with high priority actions, experience in a Project Management Office essential
• Would suit a dynamic individual who is comfortable working in a fast-paced environment
• Confident team player, must be comfortable working across portfolio teams
• Must have excellent communication skills
• Must have excellent Excel skills
• Power BI skills preferred but not essential

Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities. Always curious: We continuously seek new ideas and knowledge so we're one step ahead of our clients' needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures .Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation. Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions. #LI-PM1 Core Benefits Holiday: 26 days Quilter Incentive Scheme: All employees are eligible to participate in our incentive scheme, based on the company's performance and their contribution to it Pension Scheme: 10% non-contributory company pension scheme that can be boosted through personal contributions Private Medical Insurance: Single cover as standard, cover