Procurement Compliance Manager - OCS Group : Job Details

About The Company:

OCS UK & Ireland is a leading facilities management company with a turnover of £1.7bn and 50,000+ colleagues. We deliver innovative, award-winning services to the public and private sectors and our mission is to make people and places the best they can be.

This role sits within our Procurement department which provides support services to the wider OCS Group and our front-line colleagues.

Working at OCS is more than just a job; it's an amazing opportunity to begin or expand your career in Facilities Management. OCS has an ambition to become an 'Employer of choice' in our sector and is proud to invest in our colleague's personal and professional development. OCS provides our colleagues with opportunities to gain qualifications through funded development programmes aligned to the knowledge, skills and behaviours attached to their roles.

About The Role:Days of Working: Monday to Friday

Shift Pattern: 09:00am - 17:30pm

Reporting to the Head of Procurement Transformation, the Procurement Compliance Manager will be focused on compliance assurance, and contract and risk management within OCS UK & Ireland. Working closely with the procurement category team, procurement performance manager and other key stakeholders, the Procurement Compliance Manager will be expected to drive maximum value, assurance, and continuous improvement. Key Responsibilities:

Functional

• Deliver improvement initiatives to increase the efficiency and value of the procurement function.
• Deliver solutions to improve quality and increase compliance within the supply chain.
• Lead on the development of a risk management framework.
• Develop effective governance and compliance processes and procedures to support procurement transformation.
• Ensure risk management is embedded into all procurement processes, including, category planning, service delivery, project management and performance management.
• Develop mechanisms to identify, analyse, prioritise, mitigate and record risks.
• Work closely with the Procurement and Fleet analyst to create clear presentations of risk and compliance data.
• Support change management initiatives to ensure successful adoption of new processes across OCS.
• Be the conduit between OCS and its chosen partner for SafeContractor Accreditation, driving compliance with preferred sub-contractors.
• Establish the legitimacy of new vendors, having oversight of the vendor onboarding process and ensuring compliance with all policy, legal and regulatory requirements.
• Create, Manage and Maintain an effective contract register and repository.
• Influence stakeholders to ensure the adoption of procurement policy and procedures.
• Identify compliance issues that require addressing and report them to procurement SLT.
• Deliver process improvement to ensure OCS money is spent with approved suppliers.
• Provide seamless engagement with Finance to ensure we uphold our commitment to pay our suppliers on time.
• Support the procurement team with the implementation of a Source to Contract system.
• Drive transformative solutions leading to procurement excellence and implement change management where appropriate.
• Support the implementation of a Supplier Relationship Management (SRM) framework to improve vendor relationships and build strategic partnerships.
• Support the Procurement Leadership Team in driving the Group's Reasonable, Ethical and Sustainable Procurement policy and ESG objectives across the organisation.
• Comply with the CIPS Code of Conduct by enhancing and protecting the standard of the profession, maintain the highest standard of integrity in all business relationships, promoting the eradication of unethical business relationships, enhancing the proficiency and stature of the profession, ensuring compliance with laws and regulations.
• Comply with ethical practices when sourcing goods or services for the UK and Ireland business.

General

• Avoid conflict of interests between personal interests and the interests of the UK & Ireland group.
• Exercise independent judgment, reasonable care, skill, and diligence when carrying out their duties.
• Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders.
• Adhere to and promote the UK & Ireland group's policies on equality & diversity, information security, health and safety and data protection in the performance of their duties and the management of the departmental functions reporting into them.
• Support and promote the UK & Ireland group's sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognizing the shared responsibility of minimizing negative environmental impacts wherever possible.

About You:

• Applicants must have the right to work in the UK

Necessary

• Previous experience working in a procurement environment.
• Demonstratable Contract Management and Compliance Management skills.
• A clear understanding of how to assess, manage and mitigate risk.
• Experience developing or improving policies and processes.
• Some understanding of Supplier Relationship Management
• Excellent verbal and written communication skills.
• Demonstrable knowledge of supplier/customer performance measurement.
• Strong influencing and problem-solving skills.
• Ability to build sustainable and productive relationships with suppliers and key stakeholders.
• Highly proficient in Microsoft Office applications

Desirable

• Experience working in the FM Procurement.
• CIPS qualification or working towards

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.