Project Coordinator/Office Administrator - Streamline Search Ltd : Job Details

Streamline Search are currently working with a leading contractor in the supply & installation of Noise Barriers and Security Fencing.

Due to company growth, our client is looking to bring a Project Coordinator/Office Administrator in to join their highly experienced and qualified team.

The Project Coordinator/Office Administrator will manage plant hire and oversee pre-start requirements for each project, including hotel bookings, plant, and concrete. You will handle business accreditations, from preparation to audit support, and assist with project-related inquiries. Additionally, you will review and sign off invoices to accounts and provide general support to staff, while actively assisting with ongoing projects.

What's in it for you?

• £25,000 - £30,000.
• Monday To Friday - 09:00 - 5:00 (full time in the office).
• 20 days holiday + Bank Holidays.
• Company mobile.
• Pension.

Position Overview

• Checking invoice against orders and signing them off for accounts to process.
• Dealing with all pre-starts on a job (e.g. Plant hire, material orders, hotel bookings).
• Booking concrete slots for multiple jobs and updating booking sheets.
• Keeping up to date with all the vans and vehicles that belong to the company to keep them road worthy.
• Keeping up to date with all job filing including archiving.
• Undertaking all accreditations / audits within the company, including the preparations and being there on the audit day to answer any questions.
• Ensuring all staff members are up to date with all training and if so booking them in and cooperating with the staff as to when training is and where.
• Keeping up to date with all online portals.
• To maintain the training spreadsheet, which ensures that all staff receive the necessary safety critical and technical training and are medically fit to carry out works both safely and with a level of competence required by both company and industry standards.
• Organising random selection of staff for alcohol and drugs screenings.
• Keep all appropriate registers and records up to date.
• To maintain the employee personnel and professional files.
• Enrol staff on Network Rail / London Underground E-Learning site for relevant courses.
• Distribute information to staff.
• Ensure all staff complete all appropriate occupational health questionnaires.
• To maintain the employee personnel files.
• Booking pre-employment medicals, medical questionnaires and where necessary occupational health risk assessments and surveillance assessments etc.

Position Requirements

• At least four years' experience in an administrative role.
• Computer literate.
• Detailed knowledge and experience with Microsoft software such as excel and work.
• Must have experience working with online portals such as 4projects, Data Scope, Bravo etc.

*Please be aware this job description is a general overview and subject to change as per our clients' needs. You will most likely have to help in other related areas to this role.

Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.