Project & Facilities Administrator - Lighthouse Personnel LTD : Job Details

'Recruiting for your future success’

Project & Facilities Administrator

£23.5K | Ongar | Mon-Fri 8:30am-5pm, 4:30pm Friday finish | Project Support | Facilities Management | Data Entry | Administration | Business Support services | Organised | Good Communicator |

Our client is a leader provider of business support and finance in the region, who help to create jobs and grow the local economy.

They are now looking to add a Project & Facilities Administrator to their team, whowill contribute to delivery of Essex-based business support projects and business centre facilities management.

The successful candidate will be supporting colleagues to conduct day-to-day operations, reporting, services administration and coordination.

Duties (include but are not limited to)

Business Support:

• To support the coordination of delivery related to Essex business support programmes.
• To promote Essex business support programmes
• To help with initial enquiry handling where required
• To support the set-up and management of events
• To provide administrative support in monitoring attainment of project outcomes/outputs
• To maintain accurate and up to date records including regular and timely updating of CRM
• To extract reports as and when required
• To monitor and evaluate services, liaising with clients to obtain supporting evidence as required
• To act as administrative support for business support activities in Essex
• To support continual process and service improvement
• To undertake such other tasks as considered appropriate by your Line Manager, Directors or Chief Executive

Facilities Management:

• General Business Centre processes including reception, preparation of invoices and general call handling
• Support the Centre Manager with:

- Set-up and closure of units- Ensuring units are ready to show at all times- Monitoring repairs and maintenance of the building- Managing meeting room bookings including preparation of rooms and refreshments- Support marketing of the Centre through newsletters, social media, tenant events, etc.

• To undertake such other tasks as considered appropriate by your Line Manager, Centre Manager, Directors or Chief Executive

Person Specification

• Experience of Microsoft software, specifically Word, Excel and PowerPoint
• Customer Service skills essential
• Experience of CRM and Content Management Systems
• The ability to work as part of a team within an office environment, but also self-motivated to work alone
• Ability to work with a range of people including the general public, partners and public sector colleagues
• Ability to work to deadlines, with good time management and efficient work patterns
• Ability to assimilate new information readily and to apply it practically
• Flexibility to meet changing business needs.

Driving Licence required: Yes`

LIGHTHOUSE PERSONNEL LTD ARE A RECRUITMENT AGENCY WORKING ON BEHALF OF A CLIENT.

PLEASE NOTE WE RECEIVE A LARGE NUMBER OF APPLICATIONS PER VACANCY AND UNFORTUNATELY CANNOT RESPOND TO ALL APPLICANTS. THEREFORE, IF YOU HAVE NOT HEARD FROM US WITHIN A MONTH FROM APPLICATION DATE, IT IS LIKELY THAT YOU HAVE BEEN UNSUCCESSFUL.

If you have been successful, we will contact you by the phone and begin taking you through our step by step recruitment process, doing our utmost to ensure the role is right for you, ascertaining your suitability in the process. This process will all be explained on initial contact.