Project Support Coordinator - First Military Recruitment : Job Details

JB388: Project Support CoordinatorSalary: £26,000 - £30,000 per annumLocation: East KilbrideOverview:First Military Recruitment are currently seeking a Project Support Coordinator on behalf of one of our clients.Our client encourages applications from ex-military personnel however all candidates will be given due consideration.Duties and Responsibilities for the Project Support Coordinator:

• Answering contract related phone calls and connecting calls to the appropriate person within the contracts department.
• Taking phone messages and passing them on.
• Assist the site management teams as and when required.
• Preparing new site box with site folders, site set up items / equipment (and ordering new items / equipment where necessary); check availability of equipment at Dixon Place.
• Check PPE supplies for upcoming projects and place in new start box (procurement and management of PPE by others).
• Print HS&E documentation for display on site accommodation walls.
• Prepare neighbour notification letters and arrange for distribution.
• Compiling / populating new site digital folders on Procore; obtaining required information as necessary by contacting relevant providers.
• Drawing management on Procore and distribution as directed by management.
• Procore administration across multiple projects.
• Print / distribute paper copies (to scale) to site management of updated / revised contract drawings.
• In conjunction with contract teams, update / maintain Project Directory on Procore; issue notifications of updates to contract team.
• Considerate Constructors Scheme applications and communications.
• Collation / filing of CCS inspections.
• Uploading information to client portals.
• Email communications with clients, contracts team, professional services, local authorities and supply chain as directed by CM’s.
• Assist the CM to obtain quotations, ie, skips, materials, plant etc.
• Monitor, update and take actions when necessary for project trackers.
• Complete check on weekly site returns from site management; distribute tracker to CM’s.
• Prepare letters and other documents as directed by CM.
• Manage the O&M process in accordance with client requirements; chasing, follow ups, collation of required information and compiling of digital H&S file / O&M manuals; obtaining approvals from client / PD and producing paper copy for distribution to client.
• On D&M housing projects, prepare and issue plot handover / O&M files.
• Assist the CM in collating PC documents / building control completion documents using the Project Handover Checklist.
• Ensure meter readings / meter photographs are recorded at project completion.
• Produce training schedule at project completion.
• Produce key schedule at project completion in conjunction with site management.
• Produce H&S / O&M file sign off sheet at project completion.
• Assist CM with snagging close out at project completion.
• Complete post project return form, assisted by CM.
• Update sub contractor KPI spreadsheet at project completion and arrange meeting with project team to carry out post project review / supply chain appraisal.
• Issue client feedback document to client PM and follow up for response.
• Update client feedback tracker when feedback is provided; circulate.
• Collating returned site files and preparing for archiving.
• Organising archive folder collection.
• Attend weekly contract meeting.
• Producing new control documents to assist with the project management process.
• Assist the project CM / QS as and when required.
• Provide support to the SHEQ Manager.
• Provide support to Office Manager.
• Provide support to Homes Sales Manager.

Skills and Qualifications for the Project Support Coordinator:

• Keyboard skills
• Microsoft office skills
• Minute taking
• Written and verbal communication
• Professionalism
• Highly organized
• Positive can-do attitude

Salary: £26,000 - £30,000 per annumLocation: East Kilbride