Property Services Scheduler - Riverside Group : Job Details

Job Title: PropertyServices SchedulerContract Type: PermanentSalary: £30,395 - £32,455 per annum Working Hours: 35 hours per weekWorking Pattern: Monday to Friday – Hybrid Location: Arlington House, London If you share our values and are excited about making a significant impact at Riverside, please ensure you attach a current CV and covering letter. At Riverside we recruit to potential not just on skills and experience, so we encourage you to apply even if you don't meet all the essential criteria on the job description.The difference you will make as a Property Services SchedulerYou will work as part of a high performing team and be responsible for an effective administration surrounding the scheduling of repairs, services, compliance works and other technical projects. You will play a vital part in ensuring operatives are working efficiently and jobs are completed on time.About youWe are looking for someone with 

• Good communication skills.
• Proven experience of excellent customer services skills. 
• Excellent organisation skills. 

Why Riverside?One Housing is part of Riverside. At Riverside, we’re a housing association with a difference – enhancing the everyday for all our customers. For 90 years, we’ve been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives. We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.Working with us, you’ll enjoy:

• Competitive pay & generous pension 
• 28 days holidays plus bank holidays
• Flexible working options available
• Investment in your learning, personal development and technology
• A wide range of benefits

Diversity and Inclusion at Riverside:We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues. Riverside is a Disability Confident Employer and operates a Guaranteed Interview Scheme for any applicant who declares they have a disability. If the applicant meets the minimum requirements for the role (as set out in the role profile and/or person specification) they will be guaranteed an interview.Applications may close before the deadline, so please apply early to avoid disappointment.Role Profile

• Responsible for an effective administration contribution to enable work to be carried out in a timely and compliant manner.
• Work as part of a high performing team and ensure your actions are supportive of the team being successful.
• Answers phones, emails, CRM cases and schedules and confirms appointments, and inputs data into the system.
• Maintaining all tasks, including raising jobs, requisitions, follow on works, sub-contractor works; ensure all records are always kept up to date including job details, appointments, job statuses, relevant time & dates, costs.
• Ensuring that operatives are working efficiently, and operative workload is maintained in line with the WIPs (Works in progress).
• Phoning residents to ensure access is gained for works.
• Work with emergency appointments and resolve scheduling conflicts.
• Ensuring that subcontractors are completing jobs on time, and they submit completed paperwork correctly ready for supervisor’ review and contractor payment
• Escalate any operatives/ contractors’ issues to the relevant surveyor/ Head of Service  
• Ensuring you have the “first time fix” approach.
• Assisting operatives/ supervisors / surveyors 
• Assisting in the investigation of complaints (informal and formal) and expressions of dissatisfaction with the service
• Maintaining the team inbox and the CRM cases and answering queries. 
• Updating the system with relevant information and create reports for analysis
• Other administrative duties to support Property Services and liaising with other departments where necessary.
• Any other reasonable duties to support service delivery.

Person specificationKnowledge, Skills and ExperienceEssential

• Good level IT skills and literacy
• Good communication skills, both oral and written
• Self-motivated, resilient, assertive and confident
• Proven experience of excellent customer service skills
• Excellent organisational skills

Desirable

• Ability to scrutinise data and provide recommendations.
• Experience of working in the Housing/Property sector
• Aptitude for complex data analysis and report compilation