Purchase Ledger Assistant - Excelcare Holdings : Job Details

Purchase Ledger Assistant - Salary: Up to £30k

Job Purpose:

To manage the day-to-day processing of supplier invoices, reconcile supplier statements, and ensure timely and accurate payments. The Purchase Ledger Clerk ensures that all transactions are recorded in accordance with company policies and financial regulations.

Hours: Full-time, typically 9 am to 5 pm.

Location: Office-based in Bromley with the potential for remote work depending on company policy.

Key Responsibilities:

• Receive, code, and process supplier invoices.
• Match invoices with purchase orders and delivery notes.
• Ensure accuracy of invoices and correct any discrepancies with suppliers.
• Record invoices in the accounting system (e.g., SAP, Sage, or other ERP software).

• Prepare supplier payment runs, ensuring all payments are approved and scheduled on time.
• Process payments via BACS, cheque, or other payment methods as required.

• Reconcile supplier statements regularly, investigating and resolving discrepancies.
• Respond to supplier queries regarding payment and account status.
• Maintain good relationships with suppliers to ensure smooth processing of transactions.

• Assist in month-end and year-end closing processes, ensuring all transactions are recorded accurately.
• Produce regular reports on accounts payable, outstanding invoices, and payment schedules.
• Maintain organized records of all financial transactions and supplier correspondence.

• Work closely with the procurement department to resolve purchase order discrepancies.
• Collaborate with the finance team to support audits and financial reporting.

Skills & Competencies:

• Numerical and Analytical Skills: Ability to process financial data accurately and identify discrepancies.
• Attention to Detail: Ensures all transactions are accurate and recorded properly.
• Communication Skills: Ability to communicate clearly with suppliers and internal departments.
• Time Management: Effectively manages workload and prioritizes tasks to meet deadlines.
• IT Proficiency: Experience with accounting software (e.g., Sage, SAP, Oracle, Xero) and Excel.

Experience & Qualifications:

• Previous experience in a similar Purchase Ledger or Accounts Payable role.
• Knowledge of basic accounting principles and accounts payable processes.
• [Optional] AAT (Association of Accounting Technicians) qualification or equivalent is desirable.
• Experience using ERP systems such as SAP, Sage, or similar accounting software.