Receptionist Administrator - Charalle Recruitment Limited : Job Details

Our client is a boutique Law firm with brand new offices based in Angel. They are looking for a an outstanding Receptionist to join the team. You would be responsible for helping to manage the front of house and provide administrative support to a team of fee earners.

They are looking for a proactive, personable, and professional candidate to deliver an exceptional level of customer service to clients.

Core Duties will include:

• Managing the reception area and meeting rooms to support a smooth running of the office.

• Greeting clients in a friendly, professional manner and offering them refreshments ahead of their meetings.

• Dealing with mainline calls and new enquiries.

• Carrying out the postal duties.

• Providing ad hoc administrative support to a team of solicitors; using our legal case management system to generate client invoices and record payments.

• Creating new user accounts and requesting deeds on the Land Registry portal.

• Preparing and posting property deeds to clients.

• Archiving closed client files using Microsoft Excel.

• Raising office maintenance queries to suppliers or the Operations Manager as appropriate.

• Liaising with the IT Support team to resolve technical queries.

Ideal Candidates MUST HAVE:

• Excellent verbal and written communication, interpersonal, organisational, administrative, and technical skills.

• Be resourceful, proactive with an ability to apply initiative to navigate and solve problems.

• Able to confidently liaise with clients, third parties and suppliers with utmost professionalism.

• Proficient with Microsoft Outlook, Word, and Excel.

• Experienced at multi-tasking, dealing with confidential documents, and taking responsibility for managing and effectively prioritising workload.

• Must have previous experience working in an administrative or a customer facing role.

• Must thrive in a busy, team-oriented environment.

Qualifications: • Must have A* - C grade GCSE’s and A Levels.

• A 2:1 degree is desirable.