Receptionist / Office Coordinator - Red Anchor Recruitment : Job Details

Receptionist / Office Coordinator

Our client, based in the city, currently has a new opening for a Receptionist / Office Coordinator to come on board and provide a high level of customer service both internally and externally and responsible for keeping the office neat and tidy and running smoothly.

Standard Duties:

• Meeting and greeting guests - building up strong relationships with clients and remembering their needs.
• Announcing guest arrival internally.
• Setting up and clearing meeting rooms correctly, ensuring presentations are on the screens ahead of meetings.
• Registering guests on the external system.
• Preparing refreshments, breakfasts and lunches for meetings.
• Answering switchboard, transferring calls, taking messages.
• Keeping front of house area neat and tidy at all times and liaising with ground floor reception.
• Distribute post daily.
• Arrange couriers and franking outgoing mail.
• General admin duties such as processing expenses and liaising with Finance Division.
• Ordering stock and stationery as well as carrying out monthly audit.
• Distribute fruit and milk to kitchens and ensure they are kept neat and tidy.
• Arrange for any office repairs if necessary.
• Assisting with internal teams regarding any events taking place.
• Being first point of contact for cleaning company.
• Fire Warden and First Aider.

The ideal candidate:

• Excellent communication and presentation skills.
• Able to build strong relationships with clients and have excellent customer services skills at a very high standard.
• Strong IT and admin skills.
• High attention to detail.
• Proactive and able to use your initiative.
• Punctual, highly organised and self-motivated.
• Experience of working in a corporate environment would be preferential.

Red Anchor Recruitment is an equal opportunities agency.