Scheduling Co-ordinator - Response Personnel : Job Details

Scheduling Co-ordinator

Salary: £30,000 - £33,000 dependent on experience

Hours: Monday to Friday 9am - 5.30pm (1 hour lunch break)

Fulltime, Onsite

We are excited to share a fantastic opportunity for an experience Scheduling Co-ordinator to join an established and reputable company located in the town of Leighton Buzzard. This role offers a unique chance to work with a dedicated and professional team, where your skills and expertise will be greatly valued and contribute significantly to the company's continued success.

We are seeking a highly organised and proactive individual to join the team as a Scheduling Co-ordinator & Admin Support for Client Contracts. This role involves coordinating remedial work processes, including preparing quotes, liaising with engineers, scheduling jobs, and ensuring customers receive timely and accurate reports. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Responsibilities: Scheduling Co-ordinator

Quote Preparation:

• Prepare and distribute remedial quotes based on completed maintenance reports.
• Generate new quotes using product selection and installation requirements.
• Revalidate existing quotes to ensure accuracy and relevance.
• Provide customers with quotes, relevant specifications, and accompanying datasheets.

Customer Communication & Reporting:

• Return maintenance reports to customers, ensuring all recommendations are documented.
• Act as a point of contact for customer queries related to remedial works and quotes.
• Engineer Liaison & Administration:
• Work closely with engineers' post-job to determine recommendations or additional works required.
• Assist with general engineer administration tasks to support smooth operations.

Scheduling & Coordination:

• Schedule remedial works, including assigning engineers, coordinating deliveries, and arranging collections.
• Prepare comprehensive parts lists required for remedial jobs.
• Develop and provide Risk Assessments and Method Statements (RAMS) for planned works.
• Audit Office and WH first aid kits quarterly
• Book engineer hotels (when needed)
• Engineer Admin (incl. PPE Checklists/Vehicle Audits)
• Manage PCNs
• Equipment calibration control
• Other admin duties

Skills / Experience: Scheduling Co-ordinator

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with UPS systems or related technical equipment (preferred but not essential).
• Ability to interpret technical reports and liaise effectively with engineers.
• Previous experience in scheduling, coordination, or administrative roles is an advantage.
• Previous quoting experience.

Response Personnel, an independently owned company and experts in recruitment since 1997.

Specialists in Permanent, Temporary and Contract recruitment within a number of niche divisions and industries, including: Commercial, Industrial and Engineering sectors.

For information on other roles, we have available please call for further details.