School Administrator - LONG-TERM TEACHERS LIMITED : Job Details

School Administrator

This is an exciting opportunity, to join our team and to support and develop the school in line with its shared values and improvement priorities.

Long Term Teachers is working with an SEN school in the St Austell are who are looking to recruit a school administrator. The school provides a creative and ambitious centre of learning for over 100 pupils with a range of complex learning and communication needs aged from 2-19 years.

As a dedicated SEN school, we are an ambitious and inspiring collaboration of specialist provision in Cornwall, with a focus on excellence in learning for everyone. We are seeking to appoint an experienced Administrator to support the Office Manager and wider team in a professional administrative capacity. We are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

You will have the opportunity to go through induction and ongoing training, high quality professional development opportunities to fully develop in your role. If you have the commitment, energy, initiative, and drive to help us meet our core values, then we welcome your application.

Secretarial / Reception / Admin

• Provide administrative support including diary management, booking appointments, word processing, filing and photocopying. • Organise, attend and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties. • Provide HR administrative support with personnel files & recruitment paperwork. • Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request. • Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear and accurate telephone messages. • Provide administrative support relating to school census returns as required. • Support safeguarding administration including the Single Central Record (SCR) To ensure the school administrative processes are accurate, secure and GDPR compliant. • Liaise with parents and external agencies in a professional manner. • Provide support for whole school events. • Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception. • Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements. To ensure data is recorded and used appropriately in accordance with the school’s policies. Finance• Understand and work within the Trust’s financial procedures including purchasing, invoicing, payments and banking. • Liaising with the central finance team. • Supporting other staff with understanding the financial procedures. • Raising purchase orders using PS Financials and managing stock. • Regularly scrutinise purchase orders on the system, including chasing goods which are overdue. • Ensure all financial information is filed correctly, including electronic and paper. • Support the Office Manager and members of the Senior Leadership Team as required. • Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns. • Source and order resources as requested by staff. • Maintain stationery supplies, re-stocking as necessary. General • To understand and work in accordance with the School’s Equal Opportunities, Health and Safety and other relevant policies. • To attend appropriate training. • To work as a team member with all school staff. • Undertake any other tasks as required by the Senior Leadership Team, which are considered commensurate with the job purpose and grading.