School Office Administrator / Receptionist - Snowflake School : Job Details

We are seeking to appoint experienced School Office Administrator / Receptionist from September 2024. You must be enthusiastic about improving the lives of pupil’s with Autism and their families and be committed to learning and developing your own skills and abilities.

Job PurposeTo manage the office administration; working as part of the Snowflake School Staff Team, promoting the values and ethos of the school, under the instruction and guidance of the Assistant Head Teacher.

Main tasks and responsibilities:

• Be aware of and comply with, all school policies and procedures including those relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

• To maintain an up to date and accurate emergency contact list for all pupils

• To maintain the attendance register for pupils.

• To be the first point of contact for visitors/ parents/ carers

• To assist in liaison with parents, therapists and other staff.

• To collate photo permission information.

• To process correspondence, projects and professional reports for members of staff as identified by the Assistant Head Teacher.

• To provide administrative support, answer the telephone, respond to emails, make appointments, type correspondence, file paperwork and provide photocopying and professional reports.

• To maintain a staff contact list including emergency contact details.

• To maintain records of staff sickness and absence.

• To meet and greet visitors to the school including signing in and checking out.

• To assist in the updating of the school website.

• To assist in liaison with parents, therapists and other staff.

• To establish good relationships with pupils and staff.

• To maintain clear systems in order to develop and maintain an efficient office.

• To receive deliveries into the school.

• To check and restock School First Aid kit

Work Location: In person, Monday to Thursday at Secondary School in Acton and Fridays at primary school in Earl's Court.

The School reserves the right to close the vacancy earlier than the published end date should it receive sufficient applications to warrant earlier shortlisting.

Snowflake school is committed to safeguarding and promoting the welfare of children and expects all

Visits to the school are recommended The application pack can be found on the school website.