Secretary Administrator - Taylor James Resourcing : Job Details

Secretary Administrator. to £30,000

This well established and highly regarded financial services organisation is considered to be a leader in its field and offers a friendly, team oriented environment combined with an excellent benefits package.

They are now looking for an experienced secretary administrator to support one of their divisions.

Duties

Audio / copy typing from Directors and Assistants

Assist in the organisation and administration of company and client-facing events including; travel arrangements, venue booking, maintaining lists of attendees

Produce correspondence and assist with the production of mailshots ensuring the collation and dispatch are within an agreed timeframe

Answer telephone calls when Directors / Assistants are unavailable and take messages and/or assist where possible

Photocopy, profile and file documents and correspondence

Monitor, record receipt of and distribute post

Assist with the maintenance of standing data on business systems

Update and run reports as requested

Arrange meetings; book rooms, co-ordinate diaries and send invites

Assist with the administration of the offsite storage database

Be pro-active in seeking work in quieter periods and to assist with additional tasks as requested

Provide cover for secretaries as and when required or directed

Provide cover for reception for short periods as required