Secretary - Avocet Legal Careers & Avocet Commercial Careers : Job Details

Dani at Avocet Commercial Careers is excited to present a fantastic opportunity for an organised and proactive Secretary to join a well-regarded business.

This role is essential to the smooth running of the company, supporting fee earners and contributing to the efficiency of office operations.

About the Client:

Our client is a reputable, long-established firm dedicated to delivering high-quality service. They are looking for a skilled Secretary to provide comprehensive administrative support across departments, ensuring the smooth coordination of tasks and efficient office procedures.

Secretary Responsibilities:

• Provide professional clerical and administrative support to fee earners, either independently or as part of a team.
• Act as a key point of contact for clients and professionals, ensuring friendly and professional service at all times.
• Manage files accurately, using the firm’s case management system and relevant software such as Microsoft Word, Excel, and Outlook.
• Coordinate diaries, book appointments, assist in meetings, and manage note-taking tasks.
• Participate in marketing activities and help with firm-wide and departmental initiatives.
• Ensure financial control by assisting with billing, collecting client funds, and closing files with accurate ledgers.
• Respond to phone calls promptly and take thorough notes for follow-up by the appropriate staff member.
• Take part in compliance training and maintain professional standards, reporting any required changes to partners.
• Provide cover for colleagues during holidays or sickness and offer general office support as needed.

Secretary Requirements:

• Strong administrative skills and experience supporting professionals in a similar environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and experience using case management systems.
• Excellent communication skills with a courteous, professional manner.
• Exceptional organisational abilities, with a keen eye for detail.
• Ability to manage multiple priorities and meet deadlines effectively.
• Team-oriented attitude with flexibility to assist across various departments as needed.
• Commitment to upholding professional standards and equality and diversity policies.

Benefits:

• 25 days of annual leave.
• Christmas shutdown period.
• Pension scheme.

This is an exciting opportunity for a detail-oriented and motivated Secretary to play a vital role in a supportive, professional environment. If you’re ready to take the next step in your career, contact Dani at Avocet Commercial Careers today to learn more and apply!