Senior Office Administrator - Hays Specialist Recruitment Limited : Job Details

About the Role:Fixed term role (18 months) with opportunity to be a permanent position.This is an exciting opportunity to join a very fast-expanding company. Your role as a Business Support Manager will be reporting to the Area Practice Manager and will be responsible for a wide range of administrational tasks. As the Business Support Manager of a professional service company, you must have strong time management and organisational skills alongside excellent relationship management. This is a varied role and will be suited to someone who has a hands-on approach and enjoys working in a fast-paced, evolving environment.Key Responsibilities:

• Answering phone calls
• Chasing clients for books and records
• Scanning & filing
• Involve with onboarding process
• Maintain client's information in line with business's guidelines
• Finalising and sending out Accounts and Personal Tax Packs to clients for approval
• Helping Hub Credit Controller with debtors' queries
• Finalising invoices / WIP Write out
• Apply for HMRC & CH authentication code
• Allocating Disbursements to clients
• Taking payments over the phone
• Paying-in any cheques received from clients
• Maintaining and reconciling office petty cash
• Booking appointments with clients
• Organise safe return of clients' books and records
• Keep track of laptops and other IT equipment provided to team members
• Order Stationeries
• Help the Area Practice Manager Lead with projects

Key Requirements:

• Proven experience in administration and a fast-paced environment
• Very high level of attention to detail and accuracy
• Proficient with Microsoft Excel, Word, Outlook.
• Excellent time management skills - handling multiple and varied deadlines concurrently
• Must be able to meet administrative deadlines

Additional Requirements:

• Be able to work independently as well as part of a team
• Organised, proactive, reliable and self-motivated
• Confident communicator with personnel at all levels within the business, both written and verbal

.If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk