Senior personal assistant - Novax Recruitment : Job Details

Job Advert: Personal Assistant

Location: PrestonSalary: £16.00 per hour

About the Role:We are looking for a highly organised and professional Executive Director Senior Personal Assistant to join our Digital Business Engagement team. This pivotal role offers the opportunity to work closely with our Senior Leadership Team, supporting the Executive Directors and ensuring a smooth, efficient service.

The role involves managing complex diaries, coordinating internal and external meetings, and overseeing administrative tasks. The ideal candidate will possess excellent communication skills, a high level of initiative, and the ability to manage confidential and sensitive information.

Key Responsibilities:

• Act as the first point of contact, handling correspondence and phone calls for the Executive Directors
• Proactively manage and prioritise the Executive Directors' diaries and schedules
• Plan and organise travel and accommodation arrangements
• Provide full personal assistant support, including drafting letters, taking messages, and managing communication
• Administer and coordinate meetings, including agenda planning and minute-taking
• Support and lead a team of Director Personal Assistants and Business Support Officers when required
• Maintain effective filing systems and document storage, ensuring smooth access and retrieval
• Handle sensitive and confidential matters with discretion and professionalism
• Manage complex situations and escalate issues as needed

About You:

• Strong organisational and time-management skills
• Excellent communication and interpersonal skills
• Proven ability to handle sensitive and confidential information
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Experience in supporting senior leadership teams or executive-level individuals
• Demonstrated leadership skills and the ability to guide a team
• A proactive, can-do attitude with the ability to solve problems efficiently

Other Requirements:

• A commitment to delivering high-quality, customer-focused services
• Strong understanding of health and safety policies
• A collaborative approach to working with colleagues and stakeholders
• An understanding of equal opportunities and respect for diversity

If you're a detail-oriented individual with a passion for providing executive support and managing high-level operations, we would love to hear from you!

IF YOU THINK YOU FIT THIS ROLE, PLEASE CALL HARRISON ON