Senior Project Manager - Royall Appointments : Job Details

SENIOR PROJECT MANAGER

SW London

An award-winning London based events agency that connects businesses with their audiences via exceptional virtual and face-to-face events worldwide. An extensive client base represents the world’s best-known brands. Delivering a broad variety of event formats from exhibitions for 12,000+ delegates through to private dinners designed to facilitate the conversations that matter. Over the years, Sleek has experienced significant and consistent growth. Jennifer Davidson is our founder and remains the team’s driving force today.

CULTURE

Communication is at the heart of this agency and that’s especially true when it comes to their team. Proud to attract and retain the best people and to know it’s critical that individuals feel both challenged and supported with opportunities to fulfil their potential.

RESPONSIBILITIES EVENTS

• Project manage high-quality, complex and production-heavy events from briefing, design and planning through to onsite delivery. This will involve close management of all aspects of the project across the entire project delivery team.
• Have an input in project meetings and communications with both internal and external stakeholders throughout the project cycle
• You will foster strong relationships with clients at all levels.
• #You will be expected to fully understand your client’s business, their pain points and where Sleek can assist in making their jobs easier
• There will be the requirement to manage the travel and accommodation arrangements of the internal team, clients and suppliers
• Venue sourcing, contracting and negotiation is a skill that you should be very comfortable with as a Senior Project Manager.
• Your skills in this area will need to be passed on to the more junior members of the team
• You will need to attend venue site visits and create site visit reports for internal and client review. create onsite docs, manage host schedules, supplier and staff contact lists, crew lists, running orders, run of show and team briefings
• You will need to be comfortable with creating a branding scope & deliverables briefing document specific to different venues
• Providing Social media content when attending networking events, FAMs, exhibitions etc - Networking with the industry by attending relevant events
• Shipping of event related materials around the world as needed
• You will work with the rest of the Sleek team to help deliver high quality events onsite. This will involve being onsite pre-event, during the event and post event
• As well as your ability to create strong relationships with clients you will need to develop strong relationships, suppliers, internal Sleek staff members and other stakeholders such as event sponsors

PROCESS

• Fully understand, follow and implement internal processes and importantly ensure they are being followed by other junior members of the team.
• Follow internal critical paths, client deadlines and supplier deadlines. You will be expected to manage projects of all sizes to tightly managed deadlines. Managing deadlines across the entire team will also be an important part of your day to day activities
• Budget management for projects of all different sizes is an important part of this role. Your day to day activities will include managing internal budget processes quotes, creating PO's, payment schedules, processing invoices accurately and post event reconciliation
• As a Senior Project Manager, you will be a key part of the events team. Junior members of the team will rely on you for support and guidance. Senior members of the team will rely on you to support them across different projects.
• You will have an understanding of the team capacities and when there are issues with the ability to deliver projects
• You will work closely with the Head of Project Delivery and the Operations Director on resource planning for projects to ensure the right teams are in place for different projects
• Propose new ideas to improve the event planning and implementation process

COMMERCIAL

• A commercial mindset is important in this role. You will need to demonstrate a track record of maximising profitability of events
• You will be comfortable in negotiation with suppliers. Negotiation can be on price, services, scope, timings etc
• You will have experience in working on and sometimes leading RFP's. You will need to support the rest of the team in the preparation of RFPs/proposals and guide junior members during that process
• You will be expected to identify potential opportunities for Sleek with existing clients and ensure they are maximised plus brought to the attention of the Event Director and or the Senior Management Team. This requires a commercially minded approach to client management
• New Business Development will be something that you are comfortable with. This could be from industry networking or from contacts within your existing network of contacts ABOUT YOU We are seeking individuals who represent the following:
• Naturally thrives in a fast-paced environment
• Embraces change and works in calm and composed manner when managing multiple projects, clients and deadlines
• A natural leader who inspires and motivate others - particularly when inevitable challenges arise Maintains the resilience and stamina required to sustain performance when under pressure Enthusiastically responds to every task, no matter how menial

BENEFITS

• 25 days holiday (excl. UK public holidays).
• Additional days holiday for each year of service (capped at 5) Birthdays Off
• Pay Day early finish - Fridays (15:00)
• Standard Pension Plan
• Private medical
• Fitness membership
• Company discounts and perks
• Company social events inc. weekly office drinks