Senior Secretary - Reed : Job Details

We are seeking an Executive Assistant to provide high-level secretarial and administrative support to one of our clients based in Wimbledon. This role is crucial for someone with a deep understanding of policies, and structure, and who thrives in a dynamic, fast-paced environment.

Minimum 3 month temporary support, due to start first week of December 2024 

• Provide senior-level administrative and secretarial support.
• Transcribe documents, manage correspondence, and prepare reports and presentations.
• Maintain comprehensive filing systems, both paper and electronic, and manage data entry across various platforms.
• Coordinate and prepare accreditation letters and handle telephone inquiries professionally.
• Manage expenses, budgetary elements, and liaise with the Finance department for processing transactions.
• Organize and support meetings, including agenda preparation, document circulation, and logistical arrangements.
• Attend conferences and events, providing administrative support and managing delegate attendance and accommodations.
• Support the Coordinator and other department staff with administrative tasks, including travel arrangements and meeting coordination.

• Proven experience in a secretarial or administrative role within a senior office environment.
• Strong understanding of the union’s structure, policies, and the broader trade union movement.
• Excellent communication skills, capable of handling sensitive information with discretion and tact.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with database management.
• Effective organisational skills, with the ability to prioritise tasks and manage time efficiently.
• Secretarial or typing qualifications are desirable, with a minimum typing speed of 50 wpm.
• Shorthand skills are advantageous but not essential.

• Competitive salary package.
• Opportunities for personal and professional development.
• Dynamic and supportive work environment.
• Involvement in a wide range of national and international events.

To apply for this Executive Assistant position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.