Shipping Specialist - Moove Europe : Job Details

Shipping Specialist

Gravesend, Kent

We have an exciting opportunity for you to join our Warehouse and Distribution team as a Shipping Specialist, based at our European Manufacturing plant in Gravesend, Kent. This role currently operates Mon-Fri (0830-1730).

Who We Are

At Moove, our vision is to become the global leader in lubricant sales and distribution. As part of the Cosan Group—a powerhouse in energy, infrastructure, and logistics—we have a strong presence across Europe, the Americas, and Asia-Pacific. Established in the UK in 2012, our European Headquarters in Gravesend is at the heart of our operations.

This is a high energy, fast evolving environment with ambitious improvement plans. If you are excited by change and growth, then this role should be of interest.

About the Role

As a Shipping Specialist at Moove, you'll be at the forefront of our logistics operations, ensuring seamless and efficient shipment management for both Moove and our third-party logistics providers. This role is perfect for a detail-oriented professional with an extensive background in transport planning and freight forwarding.

Key Responsibilities:

• Shipment Planning: Schedule and manage logistics using Moove’s ERP system (SAP4HANA).
• Cost Management: Determine shipping methods and costs, managing day-to-day relationships with third-party logistics providers.
• Coordination: Plan and release shipments for pick, pack, and dispatch by the Warehouse Team and Moove Transport team.
• Routing: Manage multi-day routing for Moove Fleet across the UK.
• Returns Management: Oversee the documentation and planning of returned shipments for processing at the Gravesend site.
• Vendor Management: Handle daily management of hauliers and shipping partners, ensuring compliance with customer expectations and carriage law regulations.
• Documentation: Prepare and verify all shipping documents for both domestic and international shipments, ensuring compliance with current legislation.
• Data Management: Maintain computerized shipping records and compile reports for internal stakeholders.
• Continuous Improvement: Drive efficiencies in vehicle utilization and third-party logistics processes.
• Customer Support: Oversee customer deliveries for the Exxon Mobil Buy Back account, including order processing and reporting.

What We're Looking For

Required Experience & Skills:

• Transport Planning: Proven expertise in transport planning, with a deep understanding of best practices
• Freight Forwarding: Strong background in freight forwarding, demonstrating a comprehensive understanding of industry standards and processes.
• Shipping Expertise: Demonstrated experience in UK domestic and global shipping in a manufacturing or freight forwarding environment.
• Customs: Extensive and detailed understanding of customs requirements
• Technical Skills: Strong proficiency in Microsoft Office, particularly Excel (Pivot tables, V/X Lookups, Macros).
• Analytical Ability: Highly analytical mindset with excellent problem-solving skills.
• Export Knowledge: Comprehensive understanding of international export regulations, including customs paperwork, INCOTERMS, and duty labelling.
• Calm Under Pressure: Ability to maintain composure in high-pressure situations.
• Patience: With colleagues and suppliers.
• Organised: Methodical approach to tasks, with strong planning skills.
• Open-Minded: Willing to seek support and embrace change when necessary.
• Solution-Oriented: Pragmatic and proactive in finding solutions.
• Team Player: Supportive of colleagues, willing to share knowledge.
• Innovative: Able to challenge existing practices and propose credible alternatives.

Preferred Qualifications:

• Logistics & Supply Chain Qualifications: Recognised certifications in logistics, freight forwarding, or supply chain management.
• Language Skills: French, Spanish, or Portuguese.
• People Management Experience: Previous experience managing teams is a plus.

In return for joining the team, Moove are able to provide:

- Competitive Salary- 25 days holiday plus bank holidays - Contributory pension scheme (company match up to 7%)- Life Assurance 4x basic salary

- Ample free onsite parking

- Access to the subsidised canteen

- Help@Hand EAP and Perks