Site Administrator - Fawkes and Reece : Job Details

Trainee Documemt Controller role

As a trainee Document Controller your duties and responsibilities will be:

* Working as part of a team and be able to communicate clearly* Able to track project documentation chase project teams for any outstanding* Handling intake, verification, creating new document numbers and storing documents* Check for accuracy and edit files, like contracts* Review and update technical documents (e.g. manuals and workflows)* Copy, scan and store documents and distribute project-related copies to internal teams* Maintain confidentiality around sensitive information and terms of agreement and ensure the secure deposal of sensitive documents* Assisting employees with accessing documents through our document management systems (Sharepoint and Business Collaborator)* File documents, mainly digital records* Distribute project related documents to internal and external teams * Make the teams aware of new versions, when they need to take action on documents and other key documentation submission deadlines* Make suggestions to the current process, contributing to the efficiency of the teams and help with the folder structure* Act as point of contact for document related matters

Skills and Knowledge Requirements:* Experience in document management, archive management, or record management* Effective communication skills and commercial awareness* Fully competent at using IT systems and Office software* Knowledge of Electronic Document Management Systems (EDMS) like Salesforce/Boxit, Sharepoint/Teams and Twexnet (Business Collaborator)* Effective communication skills both verbal and written* Preferred but not essential - experience of working within a client organisation* A project control qualification (desirable)* Proven track record in a similar role* Excellent organisational skills* Confident and self-motivated individual with the ability to innovate* Be able to work with others to understand, develop and harness the knowledge and best practice both within and outside of the business

Please apply to be considered.