Social Housing Property Secretary (Newcastle) - greenbean : Job Details

We are delighted to be working with one of the UK’s most established law firms with their recruitment of a Social Housing Property Secretary based in Newcastle.

This is a hybrid role with three days in the office, working 9am-5:50pm Monday to Friday (37.5 hours) on a salary of £25,768 per year.

The purpose of this role is to provide secretarial support to the Social Housing Property fee earners in the Housing department in the provision of a wide range of legal services to social housing clients.Based in Newcastle.

What’s in it for you

• Holiday entitlement linked to continuous length of service:
  • Up to 4 years - 25 days
  • Upon 4 years - 26 days
  • Upon 5 years - 27 days
  • Upon 10 years - 28 days
• Hybrid working arrangements (40%/60%)
• Workplace pension offering up to 6% matched contributions
• Life Assurance at 4x annual salary
• Occupational Sick Pay Scheme
• Access to 24-hour Employee Assistance Programme
• Free annual Headspace subscription
• Subsidised city centre parking / Annual travel tickets
• Employee Referral Scheme
• Salary sacrifice benefits including holiday purchase - offering an additional purchase of 1 working week (pro rata for part-time employee’s)
• Healthcare Cash Plan via Westfield Health
• Critical Illness Cover
• Benefit Hub - Offering vouchers and cashback rewards
• Cycle 2 Work Scheme
• Technology Purchase Scheme

Key responsibilities

As a Social Housing Property Secretary you will be working with the Partners and Fee Earners and your key responsibilities will include:

• Organising and prioritising workloads in conjunction with Fee Earners.
• Maintaining the fee earner diary.
• Preparing inward and outward correspondence.
• Opening and closing files and general matter maintenance.
• Liaising with clients and taking instructions under the supervision of and as directed by Fee Earners.
• Preparing, submitting and downloading property searches.
• Preparing, amending and finalising legal documents and reports as directed by fee earners.
• Preparing and collating Engrossments (both in hard copy and PDF format) marking them up for execution and all preparations for completion.
• Preparing and submitting Stamp Duty Land Tax forms using the SDLT website.
• Interface with Land Registry.
• Producing/assisting in the completion of monthly bills.
• E-filing of all documents and correspondence.
• Use precedents as directed and delegated by fee earners to prepare and draft documents as directed.
• Liaising with the Housing Department Administrator in facilitating/organising room bookings, accommodation and travel tickets.
• Set out of office greeting when fee earners are out of the office, as well as retrieve and prioritise, as appropriate, email messages received.
• Files to be opened in a timely manner ensuring all relevant money laundering documentation is completed to comply with the Solicitors Accounts Rules and the firm's protocols and policies.

About you

• This role requires an organised individual with strong attention to detail and a positive 'can do' attitude.
• Strong competence in all Microsoft Packages to an advanced level.
• Excellent IT skills, with competence in document management systems.
• Proficiency in document preparation, including house style, schedule levels, stripping out and re-formatting documents, table of contents, formulas, track changes, document comparison packages.
• Self-motivated and able to work on own initiative.
• Excellent communication skills.

If you are interested in this Social Housing Property Secretary role, click 'apply now’ and a member of our team will be in touch!

NRG is an equal opportunities employer committed to promoting a diverse and inclusive workplace. We oppose all forms of unlawful or unfair discrimination on the grounds of any protected characteristic. Our aim is to create an environment that encourages diversity, builds on individual differences, and responds equitably to the needs of all. We proactively take steps to fulfill our legal obligations, remove barriers, monitor for fairness, reflect the communities we serve, and enforce a zero-tolerance policy for breaches of our Equality and Diversity policy.