Team Assistant - Ann Pettengell : Job Details

We are seeking a highly motivated, committed and organised Administrator, who can work collaboratively with like-minded career focused professionals. In return, your talents will be rewarded with the opportunity to work within a supportive and encouraging team dynamic.

As a Team Assistant, you play a pivotal role in providing core support across the business. Your responsibilities span a diverse range of tasks, all aimed at delivering exceptional client service excellence and ensuring efficient operations. As a Team Assistant, your journey within this global law firm is filled with opportunities for growth and development within a culture of continuous feedback. You will have the opportunity to network with a variety of internal teams and external organisations, enhancing your skills, knowledge and expertise. They can offer a genuine and exciting opportunity to take your career to a higher level.

With previous administrative experience, you will need to be organised, methodical and show attention to detail. You will be able to work as part of a team; offering support where necessary, use your own initiative and be a strong communicator. Awareness of quality and risk and task management is also key.

This is a full-time, permanent position working in the City Centre (100% office-based). Please note there is no parking available, but the site is well served by public transport links.

Key Responsibilities:

• Opening and closing files, maintaining accurate records. Scheduling, archiving and managing deeds.
• Photocopying, printing and scanning tasks, collaborating with the Reprographics Team.
• Assisting with online cash management forms, liaising with the Finance Team.
• Conducting research for train, flight and accommodation options.
• Preparing files and bundles, including indexing and creating e-bibles.
• Collaborating with PAs to organise marketing events. Assisting with name badge creation, client greetings and delegate materials.
• Profiling documents in iManage. Uploading files to data sites and creating hyperlinks.
• Retrieving land and property records from external websites.
• Booking internal meeting rooms, ensuring smooth coordination.
• Maintaining client contacts in the firm’s database.
• Providing additional support as needed across various tasks.

Skills and Experience:

• Previous administrative experience within an office environment
• Seeks to provide an outstanding level of client services at all times
• Positive attitude, approaching tasks with enthusiasm
• Clear communication skills and the ability to build positive relationships, both internally and externally
• Initiative and commitment to deliver, taking ownership of tasks and proactively seeking solutions
• Prioritises workload effectively, ensuring tasks are completed accurately and on time.
• Understands the importance of quality standards, paying close attention to detail and adhering to guidelines
• Demonstrates flexibility and adaptability, adjusting seamlessly to evolving priorities
• Able to work collaboratively, supporting colleagues and offering assistance where needed
• IT literate, competent in MS Office and willing to learn new systems and processes

To apply for the role of Team Assistant, please send a copy of your CV in .docx format, along with a covering email outlining your suitability for the role.