Team Secretary Japanese speaking - People First : Job Details

Salary: £37K - £41K plus an annual flexible benefits allowance

Working hours: Monday to Friday 9:30am to 5:30pm *5 days in the office

Start date: ASAP

Japanese speaking Team Secretary - Responsibilities:

• Support Executive Assistant to MD as required in delivering support to Senior Management.
• Assist business entertainment and parties at Company House, involving set up, catering and administer drink list, stock management.
• Organise complex/ busy schedules for MD’s driver and processing related invoices
• Settle employee expenses through SAP/Concur System for Corporate and Business divisions.
• Settle payments through the system.
• Provide efficient administrative services including filing / scanning / dispatching documents, maintaining the customer lists.
• Provide efficient secretarial support and diary management to Managers when holiday cover is required.
• Carry out business trip and travel arrangements for Managers and incoming visitors (including air tickets, hotel bookings, preparation of application for expenses and other associated tasks)
• Produce and maintain orders and invoices, including allocation to Japan HQs, as necessary. Advising when invoices are due or overdue.
• Assist hosting Conferences/Meetings
• Liaise with PAs of external organisations, customers/ suppliers, and internal other departments e.g. Accounts, Treasury, ITS etc
• Cover the responsibilities of MDO colleagues during team member absences and peak work volumes Undertake local ad-hoc department specific work functions as may reasonably be required. (Such activities may include assisting with event organising and events etc)

Japanese speaking Team Secretary - Requirements:

• Confidential and discreet in handling sensitive information
• Familiar with Microsoft Office (Outlook/Word/Excel/PowerPoint)
• Previous secretary experience
• Business-level of English and Japanese in speaking ad writing,
• A strong communicator and establishes and effective working relationships with others - in immediate team and with stakeholders
• Multi-tasks and manages competing activities simultaneously and within deadlines
• Excellent time management and organisation skills
• Strong attention to detail with a high level of accuracy
• Knowledge of SAP not essential but desirable

Please follow us on Linkedin: people-first-team-japan

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

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