Team Secretary - Avenues Group : Job Details

Avenues is a place where people smile, laugh and grow – and achieve extraordinary things. 

Our charity runs specialist services for autistic people, people with learning disabilities, acquired brain injuries and complex needs. We work across Hampshire, South East England, London, Hertfordshire, East Anglia and Shropshire.   

We are pleased to offer an opportunity for a full time Team Secretary to join our Autism Hampshire subsidiary based in our Fareham, Hampshire office. The role is a full time, 39 hour position working Monday to Friday (9am-5pm/5:30pm) and Avenues offers hybrid working upon completion of probation.

In this role you will work within an administration team to provide an efficient and effective secretarial and administrative support service to our Senior Operations Managers, Service Managers and their team’s including supporting the Personal Assistant and Regional Director.

• Undertake all aspects of diary, meeting and activity management for Senior Operations Manager and their teams
• Minute meetings as required
• Assist in the development, collation and distribution of a range of documents including easy read
• Maintain internal databases and where required produce reports from the databases
• Liaise and consult with internal functions and external agencies as relevant to specific projects
• Provide/share reception cover as required
• Lone working as required, including opening and closing of the office building
• Carry out any other duties as required

What are we looking for?

• Experience of secretarial and office administration work
• Knowledge of IT systems, databases and MS Office
• Experience of copy and audio typing as well as taking meeting minutes
• Able to prioritise own workload and be self-motivated
• Good attention to detail and self-motivated
• Able to uphold confidentiality
• Able to communicate at all levels
• Being a team player
• Flexibility

For full details please see the attached role profile.

Your values should match ours:

Respect: We treat people as we would wish to be treated ourselves.

Excellence: We don’t settle for okay, we are determined to achieve more.

Integrity: We do the right thing, even if it takes more time and effort.

Pride: The work we do is something we want to tell others we are part of.

The first round interviews will take place via Microsoft Teams and then any successful candidates through will be invited to a face to face meeting at the office.

Benefits you can expect!

• Flexible Working including working from home, upon completion of probationary period.
• 31 days holiday inclusive of bank holidays (pro-rata), increasing after to 2 years’ service and after 5 years’ service.
• Access to high quality training that supports your career development.
• Free and confidential 24/7 access to the health portal and employee assistance programme.
• Contributory pension scheme with life assurance.
• Recommend a friend scheme.
• And more.

Why join us?

We encourage our central services employees to really get to know the organisation and to spend time visiting services, meeting people we support, their families and our support staff.

We’re there for you, from your first conversation with our recruitment team, to day one of your three-month induction, and throughout your career.

You’ll be part of an organisation that takes pride in its values at all levels, making sure the people we support are at the forefront of our decisions.

We value the differences that a diverse workforce brings and are committed to inclusivity and to employing and supporting a diverse workforce so we would love to hear from anyone who feels is able to take those opportunities to the next level.  

We'd like to meet you, apply today and find out more about us and the role.

As part of our commitment to the “Disability Confident Scheme”, candidates who declare a disability, and meet the key criteria for this role, will be given the opportunity to demonstrate their abilities at interview stage.

We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.