Temporary Personal Assistant - Page Personnel Secretarial & Business Support : Job Details

Looking for a temporary executive assistant to join on a quick start basis for a client in Uxbridge.

5 days in the office.

Client Details

A large coperate company based in Uxbridge.

Description

• Calendar Management: Scheduling and organising meetings, appointments, and events, ensuring efficient use of the executive's time across multiple time zones.
• Communication: Managing and prioritising emails, phone calls, and other forms of communication on behalf of the executive as requested/required, maintaining effective and timely communication.
• Travel Arrangements: Coordinating and arranging travel plans, accommodations, and itineraries for business trips, conferences, or meetings.
• Emergency Preparedness: Developing contingency plans and providing the executive with necessary information in case of travel disruptions, emergencies, or changes to the itinerary.
• Record-Keeping: Maintaining accurate and organised records of all travel-related information, including itineraries, approvals, expenses, and contact details for relevant stakeholders.
• Administrative Support: Performing general administrative tasks such as document preparation, filing, data entry, and record-keeping to ensure smooth operations.
• Gatekeeping: Acting as a gatekeeper by screening and managing access to the executives, filtering and prioritising communications, and handling routine matters independently.
• Project Coordination: Assisting in the planning, execution, and coordination of various projects, initiatives, or tasks as assigned by the executives.

Profile

• Previous experience in a similar role
• The ability to work across multiple time-zones to co-ordinate a number of key stakeholders and activities.
• High level of accuracy and attention to detail
• Strong organisational skills
• A team collaborator
• Excellent communication skills
• Flexibility
• Minute taking experience
• Proficient in MS Office applications (including Powerpoint and Excel)
• Strives for continuous improvement
• Proficient use of required programs and systems
• Bachelors degree (or equivalent expereince)
• Experience of working across/supporting multiple timezones
• Ability to travel (ad hoc as required)

Job Offer

• Good rate of pay
• Starting asap