Transactional Accounts Manager - deverellsmith : Job Details

Job description

Job Title: Transactional Accounts Manager (AP, AR & Treasury)Salary: £55k - £65k Location: West-End, London - Hybrid Hours: 9am - 5:30pm

Summary

We are representing a UK based, Real Estate & Private Equity Investor, with offices in the UK, Europe and the US. Working in their London office, this role would be responsible for managing the AP, AR & Treasury teams.

Your key responsibilities will be ensuring the team is accurately processing financial transactions, according to agreed timescales and all aspects of AP & AR. Previous experience managing a team is required along with Real Estate experience.

Key Responsibilities:

Treasury Management:

• Oversee the day-to-day management of payments, account funding, intercompany transfers and banking relationships.
• Ensure timely and accurate settlement of financial obligations - supplier payments, direct debits, credit card payments, capital calls, etc.
• Oversee the day-to-day management and posting of receipts - occupier receipts, distributions etc.
• Manage short-term funding requirements and request transfers.
• Oversee, deliver and report weekly and month end bank reconciliations across multiple entities, banks account types and currencies.
• Assist in liaising with the external financial auditors and banking partners to deliver the year end bank confirmation letters on a timely basis.
• Maintaining authorisers approval permissions matrix and adhering to limits
• Managing banking mandates and user permissions of online banking platforms.
• Instructing cheques/cash lodgements.
• Petty Cash reconciliations.

Accounts Receivable:

• Oversee the accounts receivable process, ensuring timely invoicing and collections of payments.
• Oversee the administration of the tenancy schedule (new & exiting occupiers, lease amendments) and the rent raising in line with asset managers directions. Reconciliations of internal records with third party service providers for rent & arrears position.
• Managing relationships with third party service providers including Property Managers to ensure accurate information.
• Monitor aging reports and work with the team to reduce outstanding receivables.
• Provide weekly and month end reporting on arrears and debtors positions with commentary.

Accounts Payable:

• Oversee the accounts payable process, ensuring accurate and timely payment of invoices.
• Oversee the credit card management process & system ensuring compliance with employee expenditure policies.
• Ensure team are trained & correctly processing invoices for expense categories, VAT, CIS etc
• Managing VAT acknowledgement when proforma invoices documented with VAT invoices (particularly across rental portfolio).
• Review and approve payment runs in line with company policies.
• Manage relationships with suppliers and vendors including supplier statement reconciliations, resolving issues etc.
• Managing relationships with third party service providers including Property Managers to ensure accurate information. Reconciliations of internal records with third party service providers.
• Ensure compliance with financial controls, internal policies, and regulatory requirements (particularly controls surrounding supplier onboarding).
• Provide weekly and monthly reporting on payables positions with commentary.

Intercompany Management:

• Understand complex group structure and intercompany relationships.
• Oversee intercompany management fee process including quarterly charge raising, intercompany settlements.
• Assist with intergroup settling of balances/invoices at month and year end
• Setting up intercompany interest & balance payments.
• Ensuring intergroup rental payments settled in advance of due dates.
• Rolling up/clearing out/addressing consolidated entries on intercompany balances via parent routes.

Leadership & Team Development:

• Being a visible presence in the wider organisation and key contact for stakeholders in delivering Treasury, Accounts Payable & Accounts Receivable.
• Maintaining strict professionalism when dealing with highly confidential payments.
• Lead, mentor, and develop a team of four finance professionals, ensuring high performance, professional growth, and a collaborative environment.
• Foster a culture of continuous improvement within the team, driving efficiency and best practices in all processes.
• Manage team workflows, period end close process, provide guidance, and ensure deadlines are met.
• Oversee the management of the communal inboxes to ensure team are prioritising and addressing issues in a timely manner.

Benefits:

• Hybrid Working - 2 days a week from home
• Discretionary Bonus Scheme
• 25 Days Annual Leave - increasing with service
• Free Lunch Tuesdays
• Flex over Christmas #119