UK Billing Project Analyst - Hays Specialist Recruitment Limited : Job Details

Your new companyA member of an international, fully integrated professional services and project management company. This organisation is a major player in infrastructure ownership. The combined entity has created one of the largest global project management consultancies. Your new roleKey Responsibilities:

• Support finance transformation and centralise billing in the UK.
• Prepare sales invoices with extensive supporting documentation and analysis, ensuring precision according to client specifications.
• Address queries related to sales invoices and credit notes from internal and external business partners.

Finance Transformation:

• Assist the finance transformation team in migrating to a single ERP system, centralising billing within the UK from JD Edwards to Oracle.

Billing and Documentation:

• Prepare sales invoices, applications for payment, credit notes, and associated supporting documentation.
• Obtain the necessary approvals for sales invoices and credit notes.
• Post invoices and credit notes onto the finance system (Oracle).

Collaboration and Communication:

• Liaise with Project Managers to ensure timely completion of invoicing.
• Work closely with Project Managers and the Cash Collections team to resolve billing queries and ensure timely cash collection.
• Support correct allocation of costs to projects, including staff allocations, time transfers, and Accounts Payable-related support.
• Prepare and distribute job-related information and reports.
• Assist Project Managers with timesheet-related queries.
• Coordinate with divisional Finance staff.

Tracking and Analysis:

• Review, update, and follow up on the 'Lock up tracker' as required.
• Review and analyse differences between forecasted and actual monthly billing.
• Field queries from internal and external auditors.
• Use client portals to review purchase order status and available balances prior to invoicing.
• Liaise with client purchasing/finance teams regarding purchase order queries.

Reporting and Other Responsibilities:

• Run weekly and monthly project-based scheduled reports and issue them to Project Managers on time.
• Coordinate with the Financial Controller to ensure timely completion of month-end tasks.
• Prepare and distribute information/reports regarding project unbilled balances to Project Managers.
• Post journal entries, such as expense/revenue transfers or correction entries.
• Conduct daily internal audits for all business processes.
• Allocate daily work and ensure all activities are completed before the cut-off.
• Review the credit note approval matrix on a weekly basis.
• Prepare monthly billing reports to review actual billing versus forecasted billing.

What you'll need to succeedDue to the nature of industry clients, you will hold a UK Passport and be born in the United Kingdom. You will live locally in the Surrey/Croydon area with experience in Billing, Accounts Receivable, Sales Ledger experience coupled with working on projects in a shared service centre environment.What you'll get in returnThis is an excellent opportunity for a candidate who is up and coming or experienced in Billing and Projects. In return, you will get excellent training and support coupled with great benefits, hybrid working and a salary of upto £35K per annum, with the potential for study support. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk